Built by Oriontech Engineering for organisations that pay people every month
ORION HR & PAYROLL keeps every employee record, contract and payroll in one secure system. It calculates PAYE, NAPSA, NHIMA and SDL, routes each payroll for independent approval, and emails every employee their payslip as a PDF on your letterhead.
ORION HR & PAYROLL replaces payroll spreadsheets, scattered personnel files and hand-typed payslips. Employee details, salary history, contracts, leave, overtime, loans and payroll all live in one auditable record — so every figure on a payslip can be traced back to where it came from.
It is built on the ORION Platform by Oriontech Engineering, the same secure foundation as ORION-ECMS, and designed around Zambian employment and statutory requirements.
From the day someone is hired to the day they leave, ORION HR & PAYROLL keeps the record straight and the pay right.
A complete personnel file: personal details, NRC, TPIN, NAPSA and NHIMA numbers, job, grade, supervisor, bank or mobile-money details, documents, and an effective-dated history of every promotion, transfer and pay change.
Monthly, fortnightly or weekly runs with pro-rating by working days (public holidays excluded), recurring allowances, one-off adjustments, approved overtime, unpaid leave and automatic loan recoveries.
PAYE bands, NAPSA with its earnings ceiling, NHIMA and SDL as versioned, effective-dated rule sets. Each payroll records exactly which rules it was calculated with, and a test calculator lets you check any figure.
When a payroll is finalised, every employee is emailed a branded A4 payslip PDF — with year-to-date totals and net pay in words. Track sent and failed emails, retry in one click, and optionally password-protect each PDF.
Build employment contracts, offers, confirmations, promotions and terminations from templates and a clause library, filled from the employee record and previewed live on your company letterhead.
Leave types with accrual and balances, overlap and balance checks, supervisor and HR approval, a team calendar, a daily attendance register and overtime approval that feeds straight into payroll.
Salary advances and loans with instalment plans recovered automatically through payroll. Payment batches from finalised payroll, a bank-file export with a duplicate-export guard, and paid / failed / returned tracking.
Payroll summary, register and variance; PAYE, NAPSA, NHIMA and SDL schedules; a balanced payroll journal for your general ledger; headcount, turnover, contract expiry, probation and leave — on screen or CSV.
Vacancies and an applicant pipeline that turns a hire into a pre-filled employee and offer letter, plus review cycles, ratings and training records with costs.
Book a walkthrough with Oriontech Engineering: calculate, review, approve and finalise a payroll, then watch every payslip land in your employees' inboxes.
Each payroll moves through a clear, recorded sequence. Exceptions such as large pay changes or missing NAPSA numbers are flagged before anyone approves, the person who prepared the payroll can't approve it, and once it's finalised it is locked — any correction needs an audited reversal.
Upload the letterhead you already use and set its safe text area once. Contracts, HR letters and payslips are then laid out on it automatically — on screen, in print and as PDF attachments.
Salaries and bank details are some of the most sensitive data you hold. Every menu, page and action is permission-gated, supervisors see their own team without pay figures, and every change is written to the audit log.
Run ORION HR & PAYROLL on your own server for full control of payroll data, or hosted for the quickest start. It runs on standard PHP and MySQL hosting — including cPanel — with no extra software to install.
Your payroll data stays inside your own infrastructure, with perpetual licensing available.
The fastest path to your first payroll, with maintenance and updates handled for you.
Run several companies and branches, each with its own letterhead, from one installation.
Kwacha by default, ZRA, NAPSA and NHIMA schedules, and contracts written with the Employment Code Act, 2019 in mind.
Packages named for the stars of Orion. Every tier runs the same secure platform — choose how much of it you need, in your preferred currency.
Each deployment runs under a signed licence that sets the modules enabled, maximum users and expiry (or perpetual for on-premise). Prices are per active employee on the payroll; yearly plans are billed annually. Every installation includes a 30-day evaluation.
Each person sees exactly what their job needs — and nothing they shouldn't.
Users and roles, companies and branches, letterheads, email, security settings, licensing and the audit centre.
Employees, contracts and letters, templates, recruitment, leave, attendance, performance and loans.
Prepares and calculates each payroll, salary components, adjustments and loan recoveries, and emails payslips.
Reviews exceptions, approves and finalises payroll, and maintains the statutory rule sets.
Payment batches, bank files, paid and returned payments, and reconciliation to approved net pay.
Their own team's records without pay data, plus leave and overtime approvals.
Read-only access to payroll, HR records, payments, reports and the full audit log.
Receive payslips and documents by email, or use the optional self-service portal for payslips, leave and acknowledgements.
Yes. Each is a versioned rule set with an effective date, so when rates or bands change you add the new rules without touching past payrolls. Every payroll keeps a snapshot of the exact rules it used, and statutory schedules for each deduction are produced as reports.
By email. When a payroll is finalised, each employee receives their payslip as a PDF on your letterhead, sent from your own mailbox. You can see who was sent theirs, retry any that failed and resend on request. An optional self-service portal is also available.
Yes. Upload it as a PDF, PNG or JPG in Settings, set the area where text may go, and contracts, letters and payslips are laid out on it automatically. Each company in a group can have its own.
Only someone other than the person who prepared it. A payroll is calculated, independently reviewed, approved and then finalised; once finalised it is locked, and any correction requires an audited reversal.
On your own server for on-premise deployments, or on hosting managed for you. Either way it runs on standard PHP and MySQL — cPanel hosting works — and sensitive files are kept out of the public web folder.
Once your employee data is ready, a single company can usually run a parallel payroll within days. We recommend running alongside your current payroll for a month or two and reconciling before switching over.
Tell us a little about your organisation and we'll arrange a walkthrough of ORION HR & PAYROLL.
info@oriontechengineering.com
+260 978 832 372
Oriontech Engineering · Lusaka, Zambia
oriontechengineering.com
Integrated human resource and payroll management — manage people, pay accurately, grow smarter. Built on the ORION Platform by Oriontech Engineering.
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